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Privacy Policy

We are Voyages to Antiquity, (UK) Limited. Company No. 6828577, Registered office: 8 South Parade, Oxford, OX2 7JL

Voyages to Antiquity privacy policy

At Voyages to Antiquity we are committed to protecting and respecting your privacy.

This privacy policy sets out what personal information Voyages to Antiquity collects from you and how we use it.

This personal data, whether it is held electronically or on paper is subject to certain safeguards that are specified under the EU General Data Protection Regulation (GDPR), enacted in UK Law as the Data Protection Act 2018. The act contains important safeguards and obligations on all companies to protect your information. Please read through this policy carefully to understand how we will treat your data. If you have any questions about this policy, please contact us on [email protected] or telephone our Reservation team on 01865 951 330.

Who is affected by this policy

This policy applies to:

  • Visitors to our website
  • People who make enquiries or requests under the GDPR
  • People who have requested to receive information from us

The data protection principles

The GDPR requires that data is:

  • processed lawfully, fairly and in a transparent manner in relation to individuals
  • collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes
  • adequate, relevant and limited to what is necessary for processing
  • accurate and, where necessary, kept up to date
  • not kept longer than is necessary
  • processed in a manner that ensures appropriate security of the personal data, using appropriate technical or organisational measures.

Information provided to us

It is not required that you register with Voyages to Antiquity when visiting this site. Some areas require our collection of certain personal details in order to facilitate our response to your request for a service, such as the mailing of a brochure or information requests via e-mail.

By providing personal details and opting in to our communications you are agreeing to our use, collection, and storage of the information in order that we can provide you with the services you request and to contact you about special promotions.

We consider it a privilege to hold your personal data for this reason and we pledge the following:

  • We’ll never sell or otherwise transfer your contact details to any third parties
  • We’ll only communicate with you through the channels you specify
  • You always have the opportunity to opt out of receiving marketing material from us, and we’ll provide regular opportunities for you to tell us this
  • We follow the latest and strictest data protection regulations

Meeting these requirements

To meet these requirements, we will:

  • Tell you what data we collect and what it is to be used for
  • Process personal data only as needed to fulfil operational or legal requirements
  • Keep your data up to date
  • Retain data for only as long as needed to fulfil the requirements
  • Ensure that the rights of data subjects can be fully exercised
  • Implement appropriate technological and organisational measures to safeguard personal data and ensure that personal data is not transferred abroad without suitable safeguards

If you believe that we are not meeting these requirements, please tell us. You also have the right to report any concerns to the Information Commissioner’s Office.

Keeping our data up to date

It helps us to keep your data up to date if you:

  • Check that any data you provide is accurate and up to date when it is given to us
  • Tell us if anything changes
  • Check that any information we send you is accurate
  • You have the right to ask us to correct any wrong data we hold about you
  • You have the right to ask us to delete any data we hold about you

If you believe any of the information we hold on you is incorrect, please contact [email protected] or telephone our Reservation team on 01865 951 330.

What we collect:

We may collect the following information:

  • Name
  • Contact information such as email address and telephone number
  • Demographic information such as postal address, preferences and interests

Voyages to Antiquity requires all guests to provide the following details for cruise passengers:

  • APIS and health information
  • Medical history
  • Next of kin
  • Insurance policy
  • Passport information
  • Dietary requirements
  • Special requirements

The personal information provided is only passed on as required to our air providers, in accordance with government regulations, port authorities and other suppliers of your travel arrangements for the purposes of customs, visas, and immigration clearance. We store this information for our internal records only.

What we do with the information we gather:

  • Internal record keeping
  • You may be contacted on behalf of Voyages to Antiquity by Feefo to improve our product and services
  • If you have specifically requested marketing communications, we may send brochures and promotion emails about our product, special offers or other information which we think you may find interesting using the email and postal address you have provided
  • From time to time, we may also contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests

Disclosure of information:

We will not sell your contact details with any third-party companies. However, we may disclose your information to selected parties including:

  • After a booking, ground agents, hotel suppliers, sub-contractors, immigration and the ship for the delivery of any contract we enter into with them or you.
  • Advertisers and advertising networks that require the data to select and serve Voyages to Antiquity adverts to you. We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users
  • Analytics and search engine providers that assist us in the improvement and optimisation of the Voyages to Antiquity website.

Transferring data:

When sharing passenger’s information with hotel suppliers, ground agents and the ship, we use encrypted transfer methods where appropriate.

Security:

Your personal data is valuable, and you have the right to expect every organisation with which you share your contact details to treat them securely and responsibly. All information you provide to Voyages to Antiquity is stored using strict protocols to ensure security, information integrity, and privacy.

Exercising your rights:

In order to exercise your rights under the GDPR, please contact Voyages to Antiquity either by writing, email or phone at the contact details below. We will respond to requests as set out below. For some requests, in order to ensure that we only provide information about you, we will require you to supply proof of identity.

Unsubscribing from our database:

If you would prefer that we not keep you up-to-date with promotions, product developments, or services, you can opt-out at any time in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the appropriate opt-out boxes when providing your information
  • You can contact us at any time by writing to or emailing us at [email protected] or telephone our Reservation team on 01865 951 330

If you make changes or deletions to your information we will make the changes as quickly as possible, but it may take up to a week for any changes to take effect. 

About Cookies

The Voyages to Antiquity website, like most websites, asks for permission to place a small file on your computer’s hard drive, these are known as "cookies". These cookies help us identify which pages you have used and recognise you when you return to the site. This helps us analyse data about webpage traffic and improves our website in order to personalise and improve your website experience. We only use this information for statistical analysis purposes and then the data is removed from the system.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. This information cannot identify you as an individual and is solely used for tracking of your use of our site and the better functioning of some areas of our website. "Cookies" do not run programmes and their placement on your computer does not carry any risk of viruses.

Cookies can be disabled through your Internet browser settings and those settings allow you to delete cookies at any time. This may prevent you from taking full advantage of the website. Find out what we use them for, and how to control their use on our Cookie Policy page › . 

Privacy Policy changes

As our website develops and more services are added, appropriate changes will be made and we reserve the right to enact these changes at any time. The effective date of our Privacy Policy is noted below and we suggest you check the site frequently for any changes or to keep informed about our commitment to protecting the information you provide to us.

If material changes are made to the Privacy Policy, the revisions will be noted with a revised effective date.

Content and terms of use

This website is owned and operated by Voyages to Antiquity (UK) Limited. By accessing the site, you agree to this ownership as it concerns copyright laws of all applicable jurisdictions for all of the material contained, published, or otherwise produced within this site.

You cannot distribute copies of our materials for any reason, publish them, or "frame" them in any other website, including one you create, own, or operate.

Disclaimer

While Voyages to Antiquity makes every effort to ensure the accuracy of the information found on this website, in our brochures, and our promotions, Voyages to Antiquity reserves the right to make changes to the information at any time. Further, Voyages to Antiquity is not responsible or liable for any errors, omissions, or misprints contained in the material irrespective of the origin of the materials.

Revised 30 April 2018